GUIDELINES FOR THE SPECIAL
SCHEME OF
FACULTY DEVELOPMENT
PROGRAMME FOR COLLEGES FOR THE
TWELFTH PLAN (2012-2017)
UNIVERSITY GRANTS COMMISSION
BAHADUR SHAH ZAFAR MARG
NEW DELHI – 110 002
Website: www.ugc.ac.in
UNIVERSITY GRANTS COMMISSION
GUIDELINES FOR THE SCHEME OF
FACULTY DEVELOPMENT PROGRAMME FOR COLLEGES FOR THE
TWELFTH PLAN (2012-2017)
i. Award of Teacher Fellowship for doing M.Phil/Ph.D.
ii. Participation of Teachers in Academic Conferences in India (PTAC)
iii. Short-term visit of Young Faculty members to reputed institutions.
1. INTRODUCTION
The Programme aims at enhancing the academic and intellectual environment in
the Institutions by providing faculty members with enough opportunities to
pursue research and also to participate in seminars / conferences / workshops.
Participation in such programmes would enable faculty members to update
their research and pedagogical skills.
It is in this background that the Commission has decided to continue the
programme during the XII Plan.
2. OBJECTIVES
1. To provide an opportunity to the teachers of the Colleges to pursue
their academic/research activities leading to the award of M.Phil./ Ph.D. degree.
2. To provide an opportunity to the teachers to present papers in
academic conferences/ seminars or participate in workshops and exchange
knowledge and ideas.
3. To provide opportunity to Young Faculty members to spend a short period
(not less than two weeks and not more than two months) at institutions of their
choice,for a better academic exposure.
3. ELIGIBILITY/ TARGET GROUP
The Commission will provide assistance to teachers of those Colleges which are
included in the list maintained by the UGC under Sections 2(f) and 12 B of the
UGC Act, 1956.
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Conditions of eligibility for Teacher Fellowship:
3.1 Teacher Fellowship
3.1.1 The teacher should be permanent/confirmed (or have been appointed on a regular
basis in case of Government Colleges).
3.1.2 Teachers working in self financing colleges are also eligible provided they fulfil
eligibility criteria for the appointment of post of Assistant Professor as prescribed by the UGC
3.1.3 The teacher should not be more than 50 years of age [relaxable by 5 years in the case
of women teachers and teachers belonging to SC/ST/Minority Communities on the date of
application.
3.1.4 The teacher should have at least a second class Master's Degree with minimum 55%
marks (50% marks for teachers from SC/ST/Minority Communities). Teachers appointed/
empanelled prior to 19th September, 1991 should have a minimum of 50% marks (45%
marks in case of teachers from SC/ST/Minority Communities) at Master's level or
equivalent in the seven point grading scale with letter grades O,A,B,C,D,E & F.
3.1.5 The teacher should have at least 3 years of teaching experience on the date of
submission of the application for the award of Teacher Fellowship.
3.1.6 The teacher who had not availed of any Teacher Fellowship from the UGC or any
other agency earlier may be given preference.
3.1.7 A Teacher Fellow will register for M. Phil. in a College/University/Institution, which
offers M. Phil. programme in the concerned subject. A teacher seeking Teacher Fellowship
for completion of Ph.D. should have already registered for Ph.D in any Indian University and
completed some work. (He/she should also submit an undertaking that the thesis will be
submitted within the tenure of the Fellowship) or at least within six months from the end of
the tenure of the Fellowship.
3.1.8 Librarians not having teaching experience are not eligible
3.1.9 A Teacher Fellow may be permitted to do M.Phil. in the Institution in which he/she is
employed provided that the University/College is running the M.Phil. course in the
concerned subject. Also, a Teacher Fellow will be permitted to do research work leading to
Ph.D. in the Institution where he/ she is employed, provided that the Institution has
postgraduate teaching in the concerned subject with adequate facilities for conducting
research.
3.1.10 The teacher will continue to receive full salary (with usual increments and protection
of seniority) from the Parent Institution during the period of Teacher Fellowship.
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3.2 NUMBER OF FELLOWSHIPS AND RESERVATION
3.2.1 Only 20% of the permanent (regular, for Government Colleges) teachers are eligible
to avail Teacher Fellowship, from an institution at any point of time. The responsibility
of not exceeding the 20% limit lies with the Institution and each time an application is
forwarded from the Institution, a certificate is required to be given stating that it is
within the 20% limit.
3.2.2 15%, 7.5% and 27% out of the total Fellowships allocated to a College will be reserved
for SC, ST and OBC (non-creamy layer) candidates, respectively. Reservation, age relaxation
for OBC (non-creamy layer) is applicable for teachers who submit proof of income, duly
certified by a competent / Gazetted Officer.
3.3 Tenure of Teacher Fellowship and Provision for Extension
3.3.1 The Teacher Fellowship for Ph.D. programmes would be for a period of two years.
Extension of one year could be granted for Ph.D. candidates based on the justification,
recommendation by the Supervisor/Guide, and 'No Objection' certificate from the
Parent Institution. The Teacher Fellowship for M.Phil. programme would be for one
year, extendable by another six months, if necessary and justified. The procedure will be the
same as for extension in case of Ph.D. candidates.
3.4 FAILURE TO COMPLETE M. Phil. / Ph.D.
3.4.1 In the event of a Teacher Fellow not completing M.Phil. / Ph.D. or leaving it midway,
the amount of contingency (with penal interest) and Substitute Teacher’s salary /
Honorarium to Guest Faculty may be recovered from the Teacher Fellow.
4. PROCEDURE FOR APPLYING UNDER THE SCHEME
The Institution should formulate a Selection Committee as per the constitution given
below. While preparing the panel, care must be taken to select teachers from various
disciplines. The Selection Committee will scrutinize the applications and certificates
submitted in prescribed proforma (Annexure-I, II & III) by the applicants and ensure that
the applicants satisfy all the conditions laid down by the Commission for the award of
Teacher Fellowship. A certificate to this effect will have to be furnished along with
the proceedings of the Selection Committee, which will be signed by all the members.
Application for the award of Teacher Fellowship under “Faculty Development
Programme” in respect of a teacher will not be considered unless it is recommended
by a Selection Committee with the following as members:
Constitution of the Selection Committee
1. Principal of the College.
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2. Head of the Department / A Senior Teacher of the College nominated by the
Principal, in case the candidate is the Head of the Department.
3. A nominee of the affiliating University, preferably the Director of the College
Development Council .
4. A subject expert from a Teaching Department / College, other than the concerned
Institution.
5. For SC/ST/OBC (non-creamy layer) candidates or candidates from Minority
Communities, there may be one SC/ST nominee or nominee from Minority
Community.
5. PROCEDURE FOR APPROVAL BY THE UGC
Teacher Fellowship
On receipt of the recommendations of the Selection Committee, the Commission shall
decide on the award of the Fellowship and the period thereof. All correspondence in this
regard shall be addressed to the Officer-in-Charge of the concerned Regional Office/
Bureau
6. NATURE OF ASSISTANCE AVAILABLE UNDER THE SCHEME
6.1 Contingency Grants
A Teacher Fellow will be eligible for actual contingency expenditure, subject to a
maximum of Rs.15,000/- per year. The joining report and accounts for
contingency grant and audited Utilization Certificate in the prescribed proforma
(Annexures-IV and V) may be submitted to the UGC Regional Office under whose
jurisdiction the parent Institution is located. The documents should be duly countersigned
by the Guide/Supervisor and Head of the Department, wherever required, where the
Teacher Fellow is carrying out research work.
1. The grant may be utilized for purchasing consumable materials, chemicals, equipment,
books and journals, including procurement of Photostat copies and micro-films, typing,
stationery, postage and field work and travel needed by the Teacher Fellow in connection
with the approved research programme, with the approval of the Research Guide.
2. The contingency grant is not intended for meeting expenditure on furniture, utensils,
items normally provided by the Institution and payment of examination or other fees such
as admission/ registration/ tuition fees etc.
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3. Travel allowance for approved field work and travel in connection with the research
work and for attending seminars, symposia, etc, connected with the research work
undertaken by the Teacher Fellow, will be admissible according to the rules applicable to
the teaching staff of the College where the teacher is employed. The expenditure in this
regard will be debitable to the contingency grant. No additional grant will be provided for
this purpose.
6.2 Leave Rules
The Teacher Fellow, on leave, with no teaching responsibilities, will be required to work
during the vacation period, viz, summer, winter and puja vacation, etc. when the library and
laboratories remain open. Application for leave from the Teacher Fellow may be
considered and decided by the Institution concerned in accordance with the leave rules
applicable to the teachers in the Parent Institution of the teacher. The Substitute Teacher
will be entitled to vacations/ holidays of the College and casual leave as per rules.
Substitute lady teachers would be entitled to maternity leave. If another Substitute Teacher
is appointed in her place, she will not be eligible to receive any salary during that period.
A Substitute Teacher will not be entitled to earned leave.
6.3 Travel Allowance
The Teacher Fellow, on leave from teaching, will be eligible to claim the reimbursement of
actual train fare or bus fare as per entitlement, according to College rules, for joining the
Research Centre and also for returning to the Parent Institution after completing the tenure
of the award, if the distance between the College (Parent Institution) and the Research
Centre is above twenty kilometers. The expenditure to be incurred in this regard is to be
met out of the contingency grant.
6.4 Salary of the Substitute Teacher
The College will make a fresh appointment of a Substitute Teacher in accordance with the
prescribed procedure of the UGC, in the minimum pay scale prescribed for an Assistant
Professor (with no increments). If the Substitute Teacher is appointed on a pay scale
higher than the minimum pay scale of an Assistant Professor, the grant towards
reimbursement of the salary of the Substitute Teacher will be paid by the UGC in the
minimum scale and the balance amount will be met by the respective Institute/ College
or by the respective State Government. Moreover, Substitute Teachers will not be entitled
to yearly increments. The salary claim of Substitute Teachers, where posts are filled by
transfer or deputation, will not be considered. The Substitute Teacher must be appointed on
a full-time basis. The salary of the Substitute Teacher will be paid by the UGC in advance
on receipt of the joining report of the Teacher Fellow and salary claim for the Substitute
Teacher, along with the following information:
i) Name of the Substitute Teacher
ii) Date of Birth
iii) Qualifications (UGC Guidelines may be adhered to).
iv) Experience
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v) Date of Joining
vi) Details of pay including allowances payable per month in the approved pay
scale
vii) Amount payable during the financial year
viii) A certificate from the Principal that the appointment of the Substitute Teacher
has been made in accordance with the procedure prescribed by the University/
State Government
ix) Specific approval letter of the affiliating University/State Government regarding
the appointment of the Substitute Teacher.
The pay and allowances for the last month of service will be paid as reimbursement
after receiving audited documents. If extension is granted to the Teacher Fellow, the
Substitute Teacher will continue to receive salary from the UGC.
In case it is not possible to appoint a Substitute Teacher at the initial stage, or, if the
appointment of a Substitute Teacher is delayed, then lectures may be arranged on the basis
of honorarium of Rs.1000/- per lecture, subject to a maximum of Rs.25,000/- per month.
Approval of affiliating University / State Government will not be necessary. However, all
efforts should be made for the early appointment of a Substitute Teacher.
7. PROCEDURE FOR RELEASE OF GRANTS BY THE UGC
7.1 Contingency Grants
Grants towards Contingency for the Teacher Fellowship for the first year will be paid to the
Institution of the Teacher Fellow on receipt of joining report. The second year's
Contingency grant will be paid on receipt of audited Utilization Certificate for the first
instalment of grant, duly signed by the Principal of the Institution and audited item-wise
statement of expenditure for the second year and the report of submission of thesis.
7.2 Grant towards the salary of the Substitute Teacher (if appointed) will be paid to the
College where the Teacher Fellow was working (Parent Institution) immediately before
joining Teacher Fellowship.
8. PROCEDURE FOR MONITORING THE PROGRESS OF THE SCHEME
Teacher Fellowship
1. The Supervisor/ Guide of the Teacher Fellow must give a 'Progress report', after
half the period of Fellowship is over. In case of a negative report given by the
Supervisor/Guide, the awarded Fellowship to the Teacher Fellow may be withdrawn
by the UGC.
2. If a Teacher Fellow fails to complete Ph.D/ M.Phil. Programme and leaves it
midway, he/she has to refund the entire amount paid by the UGC during the
Teacher Fellowship.
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3. A teacher must furnish documents of submission of Ph.D./M.Phil. thesis, not later
than six months after the completion of the tenure of Teacher Fellowship. However,
the slot shall remain occupied until the thesis is submitted and the same is reported
to the UGC.
4. The teacher must give an undertaking that in the event of failure to submit
M.Phil./Ph.D. thesis, he/she shall refund the entire fellowship amount paid by the
UGC, along with penal interest. In addition, the Substitute Teacher’s
salary/Honorarium to Guest Faculty may be recovered from the Teacher Fellow.
9. PARTICIPATION OF TEACHERS IN ACADEMIC CONFERENCES
(PTAC)
9.1 The Commission will assist permanent teachers or teachers appointed on regular
basis (in case of Government Colleges) for participating in academic conferences/
seminars/ workshops in India (PTAC).
9.2 A permanent/ regular teacher, whose paper has been accepted for presentation in a
conference/ seminar/ workshop/ symposium, may avail of assistance under the
scheme.
9.3 No prior approval of the UGC is necessary. The Principal of the College will be the
nodal officer for this scheme.
9.4 The participating teacher will be provided TA/ DA as per rules of the Institution
where the teacher is employed and Registration Fee will be allowed. The assistance
for the college will depend on the number of teachers in the college as per criteria
(Para 3.2.1), 20% of the teachers will be eligible during the Plan period to avail of
assistance under the scheme.
9.5 A duly filled in proforma (Annexure VI) along with the following documents may
be furnished annually for claiming reimbursement of amount spent for attending
Seminar/ Conference/ Workshop/ Symposium:
1. Certificate from the organizers regarding presentation of paper.
2. Certificate from the Principal that the teacher concerned is a permanent/ regular
teacher of the Institution.
3. Attested photocopy of receipt of Registration Fee paid.
4. Certificate from the Principal/Registrar that the claims are as per entitlement under
TA/ DA rules prescribed by the University/ State Government.
5. Audited Utilization Certificate and Audited Statement of Expenditure (giving details,
like train fare, taxi fare, etc.).
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10. Short-term visit of Young Faculty members to reputed institutions.
10.1 The Commission will assist permanent / regular teachers below the age of
40 years (45 years for SC/ST/Minority Community and Women
teachers) to spend a short time (not less than two weeks and not more than
two months) at reputed institutions of their choice in order to improve and
update their research and pedagogical skills.
10.2 Acceptance of the host institution must be furnished while applying for
assistance to the Principal, who in turn will forward the application to the
UGC.
10.3 A teacher may avail of this opportunity of academic exposure not more than
twice during the Plan period. TA/DA rules of the Institution where the
teacher is employed will be applicable.
Certificate from the Principal that the claims are as per entitlement under TA/DA rules
prescribed by the University / State Government may be furnished along with the prescribed
application (Annexure VII).
The ceiling of assistance for the colleges (for Short-term visit) will be as under, for the entire
Plan period and should be claimed annually by the college:
No. of Permanent/Regular Teachers Ceiling for the entire Plan
Up to 25 Rs.2 lakh
Up to 50 Rs.3 lakh
Up to 100 and more Rs.5 lakh
Annexure – I Application form for Teacher Fellowship.
Annexure - II Undertaking to be given by Institution where the Teacher is employed
Annexure – III Certificate to be given by the Research Centre of the Teacher Fellow
Annexure – IV Joining Report of the Teacher Fellow
Annexure – V Proforma for submitting Accounts of Contingency Grants and
Utilisation Certificate.
Annexure – VI Proforma for submitting claim under PTAC .
Annexure – VI I Proforma for applying for Short -term visit.
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UNIVERSITY GRANTS COMMISSION
ANNEXURE - I
Date of Receipt of Proposal by the College
Application form for Teacher Fellowship under the Scheme of
Faculty Development Programme’
(The form must be filled in carefully. An incomplete form is liable to be rejected)
1. Name (IN BLOCK LETTERS) Mr. /Ms:
2. Name of the Institution and address where employed at present:
Tel. No with STD code
Fax E-mail
3. Date of Birth:
4. Male/Female
5. Whether belonging to SC/ST/Minority Community :
6. Permanent Home Address:
7 Whether the teacher wants to do M. Phil. or to
complete Ph.D
8. Service particulars:
i Date of appointment:
ii Date of confirmation:
(or appointment on regular basis in case of Govt. Colleges)
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9. i. Name of the Institution where admission to M.Phil. is sought/ the research
work leading to Ph.D. degree is proposed to be undertaken
Tel No with STD code Fax:
E-mail:
ii. Name of the Department:
Tel. No: Fax:
E- Mail
10. (a). Subject/ Area of M.Phil and/ or research work for Ph. D.:
(b). Extent of Ph.D. research work already completed and the time required to
finish the rest:
11 Name and designation of the Supervisor with whom the research is proposed to
be undertaken
12 Date of admission to M.Phil / Registration for Ph.D.:
13. Any other information relevant to the research work leading to Ph.D.
Degree, including details of research papers presented / published:
Signature
Name in Block letters:
Designation:
Place:
Date:
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UNDERTAKING
I hereby declare that I have read the rules regarding the award of
Teacher Fellowship under ‘Faculty Development Programme’ of the University
Grants Commission and, in the event of the fellowship being awarded, I
undertake to engage myself whole time for the work on the subject under the
guidance of the Research Supervisor/ Guide during the tenure of the
fellowship. In the event of my failure to submit M.Phil /Ph.D. thesis within
the tenure of Teacher Fellowship #, I shall refund the entire amount paid to me
by the UGC ( with penal interest) as well as the amount paid to the Substitute
Teacher / Guest Faculty appointed in my place.
I, further declare that, to the best of my knowledge and belief, the particulars
given in the form are correct.
Signature of Teacher
(Applicant)
Place:
Date:
Signature of Principal
(SEAL)
Name of the College:
Address:
# Extendable under special circumstances by six months.
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UNIVERSITY GRANTS COMMISSION
ANNEXURE-II
UNDERTAKING TO BE GIVEN BY THE INSTITUTION
WHERE THE TEACHER IS EMPLOYED
The College hereby undertakes to protect the total emoluments of the teacher for
the period of his/ her academic leave and also to give him/ her necessary increments
as and when due. The College further undertakes to protect the seniority and other
benefits being enjoyed by the teacher.
Certified that the applicant is a permanent teacher of the College/ appointed on a
regular basis (in case of Govt. College)
Certified that the applicant is not receiving any financial assistance/ fellowship/
scholarship from any other source (except salary from the College)
Signature of Principal
(SEAL)
Name of the College:
Address
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UNIVERSITY GRANTS COMMISSION
ANNEXURE-III
CERTIFICATE TO BE GIVEN BY THE INSTITUTION WHERE THE
TEACHER IS REGISTERED FOR M.Phil. / Ph.D.
It is certified that necessary facilities will be provided to
(Name of the Teacher Fellow) in pursuit of his/ her research leading to M.Phil. / Ph.D.
Degree.
Signature of Supervisor / Research Guide
Signature of the Head of the Department
Signature of Registrar/Principal with SEAL
Name of the University/ College:
Address:
Phone: Fax:
E-mail:
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UNIVERSITY GRANTS COMMISSION
ANNEXURE-IV
Joining Report
Faculty Development Programme – Teacher Fellowship
This is to certify that Mr./Ms. who has been working as a
Teacher (specify designation) in College joined
the Department of at on _________(F.N./A.N.) and is
working for his/her research under the guidance of . He/She has
been admitted to M. Phil. course/registered for Ph. D. on ____________.
The teacher concerned has incurred an actual expenditure of Rs . _____ as
_____ class rail/ bus fare on travel from ________ to _______ University/Institute. The
class in which he/ she has travelled is admissible according to College/Institution rules.
The distance between parent institution and research centre is ______kilometers.
The University/College /Institution needs an amount of Rs. towards
his/ her contingent grant of Rs.15,000/- for meeting contingency expenditure for one
year from his/ her date of joining.
Signature of Research Guide (SEAL)
Signature of Principal
(Parent Institution) (SEAL)
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UNIVERSITY GRANTS COMMISSION
ANNEXURE-V
Proforma for submitting Accounts of Contingency and Utilisation Certificate
1 Name of the Teacher Fellow:
2 Name of the College where employed
3 No. and date of UGC letter under which award was made
4 Period to which the account of Contingency grant relates
Certified that the expenditure of Rs. Rupees ) as
mentioned above out of the contingency grant of Rs. 15,000 / sanctioned vide
Commission’s letter No.F. dated
in respect of
has been utilised for the purpose for which it was sanctioned
and in accordance with the terms and conditions laid down by the University
Grants Commission for utilisation of contingency grant.
If as a result of check or audit objection some irregularity is noticed at a later stage,
action will be taken to recover/ adjust the objected amount.
Expenditure on each item
Expenditure Amount……………………Date
i.
ii.
iii.
iv.
v.
vi.
Total :-
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(Signature of Teacher
Fellow)
(Signature of Research
Guide)
(SEAL)
(Signature of
Principal)
(Parent Institution)
(SEAL)
(Signature of
Chartered
Accountant /
Statutory
Auditor)
(SEAL)
The Utilisation Certificate should be sent to the Institution where the teacher
was working before joining as a Teacher Fellow for onward transmission to the
UGC. The same may be signed by the Principal of the Parent Institution before
sending to the UGC.
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Annexure VI
Participation of Teachers in Academic Conferences in India
1. Name of Teacher:
2. Name of Conference/Seminar/Workshop attended:
3. Whether Paper presented: Yes/No
Details, as per Section 9.4 may be furnished.
Annexure VII
Short Term Visit
1. Name of Teacher:
2. Whether Permanent/Regular: Yes/No
3. Age of Teacher:
Details, as per Section 10.2 and Section 10.3 may be furnished.
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SCHEME OF
FACULTY DEVELOPMENT
PROGRAMME FOR COLLEGES FOR THE
TWELFTH PLAN (2012-2017)
UNIVERSITY GRANTS COMMISSION
BAHADUR SHAH ZAFAR MARG
NEW DELHI – 110 002
Website: www.ugc.ac.in
UNIVERSITY GRANTS COMMISSION
GUIDELINES FOR THE SCHEME OF
FACULTY DEVELOPMENT PROGRAMME FOR COLLEGES FOR THE
TWELFTH PLAN (2012-2017)
i. Award of Teacher Fellowship for doing M.Phil/Ph.D.
ii. Participation of Teachers in Academic Conferences in India (PTAC)
iii. Short-term visit of Young Faculty members to reputed institutions.
1. INTRODUCTION
The Programme aims at enhancing the academic and intellectual environment in
the Institutions by providing faculty members with enough opportunities to
pursue research and also to participate in seminars / conferences / workshops.
Participation in such programmes would enable faculty members to update
their research and pedagogical skills.
It is in this background that the Commission has decided to continue the
programme during the XII Plan.
2. OBJECTIVES
1. To provide an opportunity to the teachers of the Colleges to pursue
their academic/research activities leading to the award of M.Phil./ Ph.D. degree.
2. To provide an opportunity to the teachers to present papers in
academic conferences/ seminars or participate in workshops and exchange
knowledge and ideas.
3. To provide opportunity to Young Faculty members to spend a short period
(not less than two weeks and not more than two months) at institutions of their
choice,for a better academic exposure.
3. ELIGIBILITY/ TARGET GROUP
The Commission will provide assistance to teachers of those Colleges which are
included in the list maintained by the UGC under Sections 2(f) and 12 B of the
UGC Act, 1956.
-1-
Conditions of eligibility for Teacher Fellowship:
3.1 Teacher Fellowship
3.1.1 The teacher should be permanent/confirmed (or have been appointed on a regular
basis in case of Government Colleges).
3.1.2 Teachers working in self financing colleges are also eligible provided they fulfil
eligibility criteria for the appointment of post of Assistant Professor as prescribed by the UGC
3.1.3 The teacher should not be more than 50 years of age [relaxable by 5 years in the case
of women teachers and teachers belonging to SC/ST/Minority Communities on the date of
application.
3.1.4 The teacher should have at least a second class Master's Degree with minimum 55%
marks (50% marks for teachers from SC/ST/Minority Communities). Teachers appointed/
empanelled prior to 19th September, 1991 should have a minimum of 50% marks (45%
marks in case of teachers from SC/ST/Minority Communities) at Master's level or
equivalent in the seven point grading scale with letter grades O,A,B,C,D,E & F.
3.1.5 The teacher should have at least 3 years of teaching experience on the date of
submission of the application for the award of Teacher Fellowship.
3.1.6 The teacher who had not availed of any Teacher Fellowship from the UGC or any
other agency earlier may be given preference.
3.1.7 A Teacher Fellow will register for M. Phil. in a College/University/Institution, which
offers M. Phil. programme in the concerned subject. A teacher seeking Teacher Fellowship
for completion of Ph.D. should have already registered for Ph.D in any Indian University and
completed some work. (He/she should also submit an undertaking that the thesis will be
submitted within the tenure of the Fellowship) or at least within six months from the end of
the tenure of the Fellowship.
3.1.8 Librarians not having teaching experience are not eligible
3.1.9 A Teacher Fellow may be permitted to do M.Phil. in the Institution in which he/she is
employed provided that the University/College is running the M.Phil. course in the
concerned subject. Also, a Teacher Fellow will be permitted to do research work leading to
Ph.D. in the Institution where he/ she is employed, provided that the Institution has
postgraduate teaching in the concerned subject with adequate facilities for conducting
research.
3.1.10 The teacher will continue to receive full salary (with usual increments and protection
of seniority) from the Parent Institution during the period of Teacher Fellowship.
-2-
3.2 NUMBER OF FELLOWSHIPS AND RESERVATION
3.2.1 Only 20% of the permanent (regular, for Government Colleges) teachers are eligible
to avail Teacher Fellowship, from an institution at any point of time. The responsibility
of not exceeding the 20% limit lies with the Institution and each time an application is
forwarded from the Institution, a certificate is required to be given stating that it is
within the 20% limit.
3.2.2 15%, 7.5% and 27% out of the total Fellowships allocated to a College will be reserved
for SC, ST and OBC (non-creamy layer) candidates, respectively. Reservation, age relaxation
for OBC (non-creamy layer) is applicable for teachers who submit proof of income, duly
certified by a competent / Gazetted Officer.
3.3 Tenure of Teacher Fellowship and Provision for Extension
3.3.1 The Teacher Fellowship for Ph.D. programmes would be for a period of two years.
Extension of one year could be granted for Ph.D. candidates based on the justification,
recommendation by the Supervisor/Guide, and 'No Objection' certificate from the
Parent Institution. The Teacher Fellowship for M.Phil. programme would be for one
year, extendable by another six months, if necessary and justified. The procedure will be the
same as for extension in case of Ph.D. candidates.
3.4 FAILURE TO COMPLETE M. Phil. / Ph.D.
3.4.1 In the event of a Teacher Fellow not completing M.Phil. / Ph.D. or leaving it midway,
the amount of contingency (with penal interest) and Substitute Teacher’s salary /
Honorarium to Guest Faculty may be recovered from the Teacher Fellow.
4. PROCEDURE FOR APPLYING UNDER THE SCHEME
The Institution should formulate a Selection Committee as per the constitution given
below. While preparing the panel, care must be taken to select teachers from various
disciplines. The Selection Committee will scrutinize the applications and certificates
submitted in prescribed proforma (Annexure-I, II & III) by the applicants and ensure that
the applicants satisfy all the conditions laid down by the Commission for the award of
Teacher Fellowship. A certificate to this effect will have to be furnished along with
the proceedings of the Selection Committee, which will be signed by all the members.
Application for the award of Teacher Fellowship under “Faculty Development
Programme” in respect of a teacher will not be considered unless it is recommended
by a Selection Committee with the following as members:
Constitution of the Selection Committee
1. Principal of the College.
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2. Head of the Department / A Senior Teacher of the College nominated by the
Principal, in case the candidate is the Head of the Department.
3. A nominee of the affiliating University, preferably the Director of the College
Development Council .
4. A subject expert from a Teaching Department / College, other than the concerned
Institution.
5. For SC/ST/OBC (non-creamy layer) candidates or candidates from Minority
Communities, there may be one SC/ST nominee or nominee from Minority
Community.
5. PROCEDURE FOR APPROVAL BY THE UGC
Teacher Fellowship
On receipt of the recommendations of the Selection Committee, the Commission shall
decide on the award of the Fellowship and the period thereof. All correspondence in this
regard shall be addressed to the Officer-in-Charge of the concerned Regional Office/
Bureau
6. NATURE OF ASSISTANCE AVAILABLE UNDER THE SCHEME
6.1 Contingency Grants
A Teacher Fellow will be eligible for actual contingency expenditure, subject to a
maximum of Rs.15,000/- per year. The joining report and accounts for
contingency grant and audited Utilization Certificate in the prescribed proforma
(Annexures-IV and V) may be submitted to the UGC Regional Office under whose
jurisdiction the parent Institution is located. The documents should be duly countersigned
by the Guide/Supervisor and Head of the Department, wherever required, where the
Teacher Fellow is carrying out research work.
1. The grant may be utilized for purchasing consumable materials, chemicals, equipment,
books and journals, including procurement of Photostat copies and micro-films, typing,
stationery, postage and field work and travel needed by the Teacher Fellow in connection
with the approved research programme, with the approval of the Research Guide.
2. The contingency grant is not intended for meeting expenditure on furniture, utensils,
items normally provided by the Institution and payment of examination or other fees such
as admission/ registration/ tuition fees etc.
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3. Travel allowance for approved field work and travel in connection with the research
work and for attending seminars, symposia, etc, connected with the research work
undertaken by the Teacher Fellow, will be admissible according to the rules applicable to
the teaching staff of the College where the teacher is employed. The expenditure in this
regard will be debitable to the contingency grant. No additional grant will be provided for
this purpose.
6.2 Leave Rules
The Teacher Fellow, on leave, with no teaching responsibilities, will be required to work
during the vacation period, viz, summer, winter and puja vacation, etc. when the library and
laboratories remain open. Application for leave from the Teacher Fellow may be
considered and decided by the Institution concerned in accordance with the leave rules
applicable to the teachers in the Parent Institution of the teacher. The Substitute Teacher
will be entitled to vacations/ holidays of the College and casual leave as per rules.
Substitute lady teachers would be entitled to maternity leave. If another Substitute Teacher
is appointed in her place, she will not be eligible to receive any salary during that period.
A Substitute Teacher will not be entitled to earned leave.
6.3 Travel Allowance
The Teacher Fellow, on leave from teaching, will be eligible to claim the reimbursement of
actual train fare or bus fare as per entitlement, according to College rules, for joining the
Research Centre and also for returning to the Parent Institution after completing the tenure
of the award, if the distance between the College (Parent Institution) and the Research
Centre is above twenty kilometers. The expenditure to be incurred in this regard is to be
met out of the contingency grant.
6.4 Salary of the Substitute Teacher
The College will make a fresh appointment of a Substitute Teacher in accordance with the
prescribed procedure of the UGC, in the minimum pay scale prescribed for an Assistant
Professor (with no increments). If the Substitute Teacher is appointed on a pay scale
higher than the minimum pay scale of an Assistant Professor, the grant towards
reimbursement of the salary of the Substitute Teacher will be paid by the UGC in the
minimum scale and the balance amount will be met by the respective Institute/ College
or by the respective State Government. Moreover, Substitute Teachers will not be entitled
to yearly increments. The salary claim of Substitute Teachers, where posts are filled by
transfer or deputation, will not be considered. The Substitute Teacher must be appointed on
a full-time basis. The salary of the Substitute Teacher will be paid by the UGC in advance
on receipt of the joining report of the Teacher Fellow and salary claim for the Substitute
Teacher, along with the following information:
i) Name of the Substitute Teacher
ii) Date of Birth
iii) Qualifications (UGC Guidelines may be adhered to).
iv) Experience
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v) Date of Joining
vi) Details of pay including allowances payable per month in the approved pay
scale
vii) Amount payable during the financial year
viii) A certificate from the Principal that the appointment of the Substitute Teacher
has been made in accordance with the procedure prescribed by the University/
State Government
ix) Specific approval letter of the affiliating University/State Government regarding
the appointment of the Substitute Teacher.
The pay and allowances for the last month of service will be paid as reimbursement
after receiving audited documents. If extension is granted to the Teacher Fellow, the
Substitute Teacher will continue to receive salary from the UGC.
In case it is not possible to appoint a Substitute Teacher at the initial stage, or, if the
appointment of a Substitute Teacher is delayed, then lectures may be arranged on the basis
of honorarium of Rs.1000/- per lecture, subject to a maximum of Rs.25,000/- per month.
Approval of affiliating University / State Government will not be necessary. However, all
efforts should be made for the early appointment of a Substitute Teacher.
7. PROCEDURE FOR RELEASE OF GRANTS BY THE UGC
7.1 Contingency Grants
Grants towards Contingency for the Teacher Fellowship for the first year will be paid to the
Institution of the Teacher Fellow on receipt of joining report. The second year's
Contingency grant will be paid on receipt of audited Utilization Certificate for the first
instalment of grant, duly signed by the Principal of the Institution and audited item-wise
statement of expenditure for the second year and the report of submission of thesis.
7.2 Grant towards the salary of the Substitute Teacher (if appointed) will be paid to the
College where the Teacher Fellow was working (Parent Institution) immediately before
joining Teacher Fellowship.
8. PROCEDURE FOR MONITORING THE PROGRESS OF THE SCHEME
Teacher Fellowship
1. The Supervisor/ Guide of the Teacher Fellow must give a 'Progress report', after
half the period of Fellowship is over. In case of a negative report given by the
Supervisor/Guide, the awarded Fellowship to the Teacher Fellow may be withdrawn
by the UGC.
2. If a Teacher Fellow fails to complete Ph.D/ M.Phil. Programme and leaves it
midway, he/she has to refund the entire amount paid by the UGC during the
Teacher Fellowship.
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3. A teacher must furnish documents of submission of Ph.D./M.Phil. thesis, not later
than six months after the completion of the tenure of Teacher Fellowship. However,
the slot shall remain occupied until the thesis is submitted and the same is reported
to the UGC.
4. The teacher must give an undertaking that in the event of failure to submit
M.Phil./Ph.D. thesis, he/she shall refund the entire fellowship amount paid by the
UGC, along with penal interest. In addition, the Substitute Teacher’s
salary/Honorarium to Guest Faculty may be recovered from the Teacher Fellow.
9. PARTICIPATION OF TEACHERS IN ACADEMIC CONFERENCES
(PTAC)
9.1 The Commission will assist permanent teachers or teachers appointed on regular
basis (in case of Government Colleges) for participating in academic conferences/
seminars/ workshops in India (PTAC).
9.2 A permanent/ regular teacher, whose paper has been accepted for presentation in a
conference/ seminar/ workshop/ symposium, may avail of assistance under the
scheme.
9.3 No prior approval of the UGC is necessary. The Principal of the College will be the
nodal officer for this scheme.
9.4 The participating teacher will be provided TA/ DA as per rules of the Institution
where the teacher is employed and Registration Fee will be allowed. The assistance
for the college will depend on the number of teachers in the college as per criteria
(Para 3.2.1), 20% of the teachers will be eligible during the Plan period to avail of
assistance under the scheme.
9.5 A duly filled in proforma (Annexure VI) along with the following documents may
be furnished annually for claiming reimbursement of amount spent for attending
Seminar/ Conference/ Workshop/ Symposium:
1. Certificate from the organizers regarding presentation of paper.
2. Certificate from the Principal that the teacher concerned is a permanent/ regular
teacher of the Institution.
3. Attested photocopy of receipt of Registration Fee paid.
4. Certificate from the Principal/Registrar that the claims are as per entitlement under
TA/ DA rules prescribed by the University/ State Government.
5. Audited Utilization Certificate and Audited Statement of Expenditure (giving details,
like train fare, taxi fare, etc.).
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10. Short-term visit of Young Faculty members to reputed institutions.
10.1 The Commission will assist permanent / regular teachers below the age of
40 years (45 years for SC/ST/Minority Community and Women
teachers) to spend a short time (not less than two weeks and not more than
two months) at reputed institutions of their choice in order to improve and
update their research and pedagogical skills.
10.2 Acceptance of the host institution must be furnished while applying for
assistance to the Principal, who in turn will forward the application to the
UGC.
10.3 A teacher may avail of this opportunity of academic exposure not more than
twice during the Plan period. TA/DA rules of the Institution where the
teacher is employed will be applicable.
Certificate from the Principal that the claims are as per entitlement under TA/DA rules
prescribed by the University / State Government may be furnished along with the prescribed
application (Annexure VII).
The ceiling of assistance for the colleges (for Short-term visit) will be as under, for the entire
Plan period and should be claimed annually by the college:
No. of Permanent/Regular Teachers Ceiling for the entire Plan
Up to 25 Rs.2 lakh
Up to 50 Rs.3 lakh
Up to 100 and more Rs.5 lakh
Annexure – I Application form for Teacher Fellowship.
Annexure - II Undertaking to be given by Institution where the Teacher is employed
Annexure – III Certificate to be given by the Research Centre of the Teacher Fellow
Annexure – IV Joining Report of the Teacher Fellow
Annexure – V Proforma for submitting Accounts of Contingency Grants and
Utilisation Certificate.
Annexure – VI Proforma for submitting claim under PTAC .
Annexure – VI I Proforma for applying for Short -term visit.
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UNIVERSITY GRANTS COMMISSION
ANNEXURE - I
Date of Receipt of Proposal by the College
Application form for Teacher Fellowship under the Scheme of
Faculty Development Programme’
(The form must be filled in carefully. An incomplete form is liable to be rejected)
1. Name (IN BLOCK LETTERS) Mr. /Ms:
2. Name of the Institution and address where employed at present:
Tel. No with STD code
Fax E-mail
3. Date of Birth:
4. Male/Female
5. Whether belonging to SC/ST/Minority Community :
6. Permanent Home Address:
7 Whether the teacher wants to do M. Phil. or to
complete Ph.D
8. Service particulars:
i Date of appointment:
ii Date of confirmation:
(or appointment on regular basis in case of Govt. Colleges)
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9. i. Name of the Institution where admission to M.Phil. is sought/ the research
work leading to Ph.D. degree is proposed to be undertaken
Tel No with STD code Fax:
E-mail:
ii. Name of the Department:
Tel. No: Fax:
E- Mail
10. (a). Subject/ Area of M.Phil and/ or research work for Ph. D.:
(b). Extent of Ph.D. research work already completed and the time required to
finish the rest:
11 Name and designation of the Supervisor with whom the research is proposed to
be undertaken
12 Date of admission to M.Phil / Registration for Ph.D.:
13. Any other information relevant to the research work leading to Ph.D.
Degree, including details of research papers presented / published:
Signature
Name in Block letters:
Designation:
Place:
Date:
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UNDERTAKING
I hereby declare that I have read the rules regarding the award of
Teacher Fellowship under ‘Faculty Development Programme’ of the University
Grants Commission and, in the event of the fellowship being awarded, I
undertake to engage myself whole time for the work on the subject under the
guidance of the Research Supervisor/ Guide during the tenure of the
fellowship. In the event of my failure to submit M.Phil /Ph.D. thesis within
the tenure of Teacher Fellowship #, I shall refund the entire amount paid to me
by the UGC ( with penal interest) as well as the amount paid to the Substitute
Teacher / Guest Faculty appointed in my place.
I, further declare that, to the best of my knowledge and belief, the particulars
given in the form are correct.
Signature of Teacher
(Applicant)
Place:
Date:
Signature of Principal
(SEAL)
Name of the College:
Address:
# Extendable under special circumstances by six months.
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UNIVERSITY GRANTS COMMISSION
ANNEXURE-II
UNDERTAKING TO BE GIVEN BY THE INSTITUTION
WHERE THE TEACHER IS EMPLOYED
The College hereby undertakes to protect the total emoluments of the teacher for
the period of his/ her academic leave and also to give him/ her necessary increments
as and when due. The College further undertakes to protect the seniority and other
benefits being enjoyed by the teacher.
Certified that the applicant is a permanent teacher of the College/ appointed on a
regular basis (in case of Govt. College)
Certified that the applicant is not receiving any financial assistance/ fellowship/
scholarship from any other source (except salary from the College)
Signature of Principal
(SEAL)
Name of the College:
Address
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UNIVERSITY GRANTS COMMISSION
ANNEXURE-III
CERTIFICATE TO BE GIVEN BY THE INSTITUTION WHERE THE
TEACHER IS REGISTERED FOR M.Phil. / Ph.D.
It is certified that necessary facilities will be provided to
(Name of the Teacher Fellow) in pursuit of his/ her research leading to M.Phil. / Ph.D.
Degree.
Signature of Supervisor / Research Guide
Signature of the Head of the Department
Signature of Registrar/Principal with SEAL
Name of the University/ College:
Address:
Phone: Fax:
E-mail:
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UNIVERSITY GRANTS COMMISSION
ANNEXURE-IV
Joining Report
Faculty Development Programme – Teacher Fellowship
This is to certify that Mr./Ms. who has been working as a
Teacher (specify designation) in College joined
the Department of at on _________(F.N./A.N.) and is
working for his/her research under the guidance of . He/She has
been admitted to M. Phil. course/registered for Ph. D. on ____________.
The teacher concerned has incurred an actual expenditure of Rs . _____ as
_____ class rail/ bus fare on travel from ________ to _______ University/Institute. The
class in which he/ she has travelled is admissible according to College/Institution rules.
The distance between parent institution and research centre is ______kilometers.
The University/College /Institution needs an amount of Rs. towards
his/ her contingent grant of Rs.15,000/- for meeting contingency expenditure for one
year from his/ her date of joining.
Signature of Research Guide (SEAL)
Signature of Principal
(Parent Institution) (SEAL)
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UNIVERSITY GRANTS COMMISSION
ANNEXURE-V
Proforma for submitting Accounts of Contingency and Utilisation Certificate
1 Name of the Teacher Fellow:
2 Name of the College where employed
3 No. and date of UGC letter under which award was made
4 Period to which the account of Contingency grant relates
Certified that the expenditure of Rs. Rupees ) as
mentioned above out of the contingency grant of Rs. 15,000 / sanctioned vide
Commission’s letter No.F. dated
in respect of
has been utilised for the purpose for which it was sanctioned
and in accordance with the terms and conditions laid down by the University
Grants Commission for utilisation of contingency grant.
If as a result of check or audit objection some irregularity is noticed at a later stage,
action will be taken to recover/ adjust the objected amount.
Expenditure on each item
Expenditure Amount……………………Date
i.
ii.
iii.
iv.
v.
vi.
Total :-
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(Signature of Teacher
Fellow)
(Signature of Research
Guide)
(SEAL)
(Signature of
Principal)
(Parent Institution)
(SEAL)
(Signature of
Chartered
Accountant /
Statutory
Auditor)
(SEAL)
The Utilisation Certificate should be sent to the Institution where the teacher
was working before joining as a Teacher Fellow for onward transmission to the
UGC. The same may be signed by the Principal of the Parent Institution before
sending to the UGC.
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Annexure VI
Participation of Teachers in Academic Conferences in India
1. Name of Teacher:
2. Name of Conference/Seminar/Workshop attended:
3. Whether Paper presented: Yes/No
Details, as per Section 9.4 may be furnished.
Annexure VII
Short Term Visit
1. Name of Teacher:
2. Whether Permanent/Regular: Yes/No
3. Age of Teacher:
Details, as per Section 10.2 and Section 10.3 may be furnished.
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